Board portals online offer a variety of benefits to companies and their leadership teams. These benefits include saving time and money, as well as keeping confidential information secure. To ensure that your board management solution is able to deliver on its promises, choose a vendor who is open about the future plans for development, and willing to collaborate with you to identify the features you’d like to prioritize.
Look for a portal that lets administrators self-serve functions such as adding directors, uploading documents, and altering the license assignment without having to consult with the vendor. Also, verify if the provider has a 24 hour customer support line and what their response time is when you contact to inquire about new features or year-end archiving.
A good platform allows you to schedule meetings and sync with the calendars of your members. This lets leadership teams remain up-to-date and aware of the latest dates and deadlines for meetings. The most effective portals allow boards to continue to work in between meetings. Action items are clearly highlighted, and there is a task manager which will automatically notify board members of their duties.
Consider how your supplier addresses security and privacy issues. Ask them how they secure their data through encryption and what policies they use for password complexity, access levels, and multi-factor authentication. In addition, look for a vendor who supervises the staff at the data centre and physical security measures to secure their systems.
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